Expenses & Travel Coordinator

We are currently looking to add a Travel and Expenses Coordinator to the team; this role is designed to optimise the efficiency and effectiveness of the company's travel arrangements. It is a great opportunity to impact the company's bottom line and to significantly streamline existing processes. The ideal candidate will be organised, have a keen eye for detail and a drive to improve processes.

Responsibilities

Administration:

• Book flights, hotels and car hire for contractors as required by consultants
• Liaise with travel companies to obtain best rates, bulk discounts etc
• Liaise with contractors to ensure they have correct documentation for travel
• Resolve issues and obtain refunds where appropriate
• Keep in touch with contractors to ensure any issues arising are dealt with appropriately.

Accounting:

• Ensure costs of travel are recorded in a timely and accurate manner in RSM
• Ensure all relevant documentation is provided to billing team to enable recovery of costs from clients where applicable
• Ensure costs of travel are recorded in the Sage accounting system.
• Ensure amounts billed to clients are correctly allocated to outstanding costs
• Ensure any deposits are recovered from hotels and other accommodation
• Provide insightful reporting to billing team to maximise recovery of costs
• Maintain database for company's carbon data reporting

About you:

• Fluency in English, other languages are desirable
• Semi finance background would be advantagous
• Competent in Microsoft Office
• Great attention to detail
• Excellent communication and organisation skills
• Ability to work efficiently under pressure or to tight deadlines
• Ability to work independently and as part of a team

About ersg

Set up in 2008, ersg is an award winning, international leader in staffing services to the global energy and built environment markets. We work with major international companies through to smaller independent businesses to enable their projects to be facilitated effectively throughout the entire project life cycle. Whilst headquartered in London, our global business has over 200 staff with offices across Europe, North America and Asia.

ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all staff job applicants. We do not discriminate against staff or applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.