Office Manager

Job Summary:

The Office Manager / Personal Assistant (PA) will play a critical role in managing daily office operations and providing administrative support to the CEO. The successful

candidate will handle a wide range of administrative, logistical, and operational tasks to ensure efficient office management and the smooth functioning of the executive team. You will be a key point of contact for internal and external stakeholders, contributing to the overall productivity of the company. My Client is a Leading HVAC manufacturing Company offering a wide range of Products to a large clientele.

Key Responsibilities:

Office Management:

• Oversee day-to-day office operations to ensure efficiency and productivity.
• Manage office supplies, equipment, and maintenance, ensuring smooth functioning.
• Coordinate with vendors, contractors, and service providers for facility management (repairs, HVAC equipment, etc.).
• Ensure compliance with health and safety regulations within the office environment.
• Organise and manage office files, records, and documentation (both physical and digital).
• Handle incoming and outgoing mail, courier services, and deliveries.
• Supervise office support staff, such as receptionists or administrative assistants.

Personal Assistant to CEO / Senior Management:

• Provide comprehensive administrative support to the CEO and other senior managers.
• Manage executive calendars, schedule appointments, meetings, and conferences.
• Prepare meeting agendas, presentations, and minutes, as well as track follow-up tasks.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Handle confidential and sensitive information with discretion.
• Act as a liaison between the CEO and internal/external stakeholders, including clients, suppliers, and partners.
• Assist in preparing reports, presentations, and correspondence on behalf of the CEO.
• Support in planning and coordinating company events, team meetings, and training sessions.

Required Qualifications s Skills:

• Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to work independently and as part of a team in a fast-paced environment.
• High attention to detail, especially when handling financial data and confidential information.
• Strong interpersonal skills and a professional demeanor.
• Ability to manage multiple projects and deadlines.