Key Responsibilities:
- Office supplement management: Ensure smooth office daily operation; continuously improve the office environment and deal with staff daily requests/complaints.
- Office asset management: regularly check the asset a)management quality and supervise and provide support if required. b) asset allocation c) asset disposal/ scrap
- Storage room management: Ensure office has enough stock and all the items placed in an organized and trackable system.
- Procurement assistant: to raise the purchase order as requested and receive the service/goods and proceed the payments on a timely manner.
- Meeting and event support: timely support to supervisors and departments, results-oriented.
- Business trip support: generated invitation letter, booking transportation and accommodation for visitors and staff relocation.
- Supplier management: Maintain regular communication with suppliers, and report issue to supplier in timely manner and mange supplier performance appraisal
- Others: occasionally cover reception if required.
- Weekly meeting and quarterly report to Line Manager.
Person Specification:
List details of Knowledge, Skills, Experience and Qualifications needed to do the job:
Required:
- Hands-on and can-do attitude
- Well-organized and structured working style.
- Great communication ability.
- Good command of MS Office (Word, Excel, PowerPoint, Outlook)
- Team spirit, openness for an international environment and Chinese business culture
Desired:
- 2 years + experience in similar role would be desired
- Fluency in both English and Chinese (written and spoken)