Project Management Officer

Mission

Akkodis, is a global leader in the engineering and R&D market that is leveraging the power of connected data to accelerate innovation and digital transformation.

With a shared passion for technology and talent, 50,000 engineers and digital experts deliver deep cross-sector expertise in 30 countries across North America, EMEA and APAC. Akkodis offers broad industry experience, and strong know-how in key technology sectors such as mobility, software & technology services, robotics, testing, simulations, data security, AI & data analytics. The combined IT and engineering expertise brings a unique end-to-end solution offering, with four service lines – Consulting, Solutions, Talents and Academy – to support clients in rethinking their product development and business processes, improve productivity, minimize time to market and shape a smarter and more sustainable tomorrow. Akkodis is part of the Adecco Group.

Akkodis is a commercial brand under which both AKKA and Modis entities operate.

Scope

,You will play a crucial role in providing administrative and organizational support to various departments. Your main responsibilities will include managing day-to-day tasks such as handling communications, organizing schedules, and ensuring timely and accurate completion of project deliverables. You will be pivotal in maintaining efficient workflow processes, liaising with internal teams and external stakeholders, and supporting project delivery functions. This position offers the opportunity to develop your skills, grow within the company, and contribute to a collaborative team environment.

This role is based at Solutions House in Stevenage, with occasional travel to, Akkodis, Filton, and Adecco HQ in central London. The ideal candidate will be highly organized, adaptable to change, and proficient in managing multiple tasks under pressure. As a full-time role, you will be working 40 hours per week, with opportunities for career progression and enhanced benefits. You will need to live within a commutable distance and preferably have your own vehicle for ease of travel.

Responsibilities

• Manage and coordinate work packages and requests, ensuring timely completion and alignment with project objectives.
• Provide comprehensive administrative and organizational support across multiple departments, including the coordination of project schedules, generating work orders, and organizing installation bookings.
• Oversee the processing of schedule updates, analysing project delays or major changes, and effectively communicating impacts to stakeholders.
• Liaise with both internal teams and external stakeholders to facilitate efficient project delivery, maintaining clear communication channels and supporting stakeholder management.
• Take responsibility for documenting and defining project processes and workflows, ensuring that all systems and databases are efficiently maintained, and records are accurately stored and easily retrievable.
• Support CRM data input and ensure general database housekeeping, maintaining up-to-date and accurate project and client data.
• Manage day-to-day resourcing of the engineering team, ensuring their well-being and understanding of scheduled tasks, and facilitate clear communication regarding daily operations.
• Provide accurate and timely reporting to senior management, up to D-suite, including project progress updates, risk analysis, and resource capacity management.
• Assist with invoicing and financial tracking related to project work, ensuring that billing and financial reporting are accurate and timely.
• Coordinate cross-functional collaboration with internal teams, ensuring a seamless flow of information and efficient project management practices.
• Manage third-party suppliers where appropriate, ensuring service delivery meets project standards and client expectations.

Required skills

• Team Management: Experienced in leading small teams.
• Project Management: Skilled in managing tasks using tools like Agile or Prince2.
• Organisational: Strong multitasking and prioritization abilities.
• Analytical: Able to assess schedules and propose solutions.
• Communication: Effective in stakeholder and team interactions.
• Documentation: Proficient in optimizing workflows.
• CRM: Skilled in managing data with Microsoft Dynamics.
• Reporting: Capable of creating clear reports for senior management.
• Financial: Strong invoicing and budget management skills.
• Collaboration: Effective in coordinating cross-functional teams.
• Supplier Management: Skilled in managing external suppliers.
• Technical: Proficient in Microsoft Office, with PowerBI knowledge.

Required experience

The ideal candidate will have experience working within a Project Management Office (PMO) environment, with a proven track record of managing work packages and coordinating cross-functional teams