Facilities Assistant

Are you a seasoned Facilities Assistant looking for an opportunity to thrive in a prestigious environment? Look no further! Our client, a distinguished self-managed investment trust company listed on the London Stock Exchange, is seeking a dedicated Facilities Assistant to join their esteemed team.

Our client boasts a rich heritage. With a commitment to long-term value investment and a culture of conservative generational wealth management, they offer a unique opportunity to be part of something truly exceptional.

Role Overview: As a Facilities Assistant, you will work closely with our clients Facilities Manager to maintain a safe and secure working environment while delivering unparalleled customer service to their stakeholders. Your responsibilities will encompass a wide range of tasks, from managing property operations to coordinating with various teams and suppliers.

Responsibilities:

• Ensure the smooth operation of our premises, maintaining high standards of cleanliness, repair, and presentation.

• Support the Facilities Manager in overseeing building tenants and coordinating with other FM teams.

• Provide reception cover when needed and keep office areas fully stocked and organised.

• Manage key building suppliers and services, including post, printing, and technical equipment.

• Monitor contractor performance and supervise planned maintenance schedules.

• Act promptly in handling reactive maintenance and repairs, ensuring all work adheres to safety protocols.

• Maintain a thorough understanding of Health and Safety requirements and provide training as necessary.

• Assist with financial and procurement administration, including invoice validation and supplier communication.

• Prepare and implement contingency plans to ensure uninterrupted facility operations.

• Provide emergency out-of-hours cover when required.

Essential Skills:

• Excellent communication, organisation, and interpersonal skills.

• Prior experience in facilities management or a similar role.

• Proactive problem-solving abilities and a "can-do" attitude.

• Dedication to delivering exceptional customer service.

• Flexibility and adaptability to meet the dynamic needs of our clients organisation.

• Supervisory skills for managing contractors and staff.

• Attention to detail and a commitment to excellence.

• Professionalism and a presentable demeanor.

• Prior experience in a Reception based/FOH role