Operations & Finance Business Administrator

Role: Operations & Finance Business Administrator
Location: Radlett, Hertfordshire
Salary: 32-40k per annum

The Operations & Finance Business Administrator will be responsible for managing various aspects of our operations, including social media, HR, payroll, resident billing, administration, purchasing, estates management, and finance.

Key Responsibilities:

Social Media:

• Manage and oversee social media presence.
• Create engaging content that reflects the quality of care and community life.
• Monitor and respond to online feedback and inquiries promptly and professionally.

HR:

• Verify all new starters have completed DBS, references, application forms, and identity checks, including right to work in the UK.
• Conduct audits on HR files to ensure all documents are relevant and complete.
• Generate contracts for new employees and process changes in terms and conditions for existing staff.
• Ensure contracts are signed and uploaded to Care Cloud.
• Assist with recruitment as needed.
• Ensure compliance with Sponsorship Licence duties.

Payroll:

• Review weekly timesheets.
• Produce weekly hours reports by department.
• Check payslips for accuracy.
• Monitor holiday entitlements, taken, and owed.

Residents:

• Collect data for month-end billing during week three of each month.
• Ensure resident contracts with local authorities and third parties are accurate, signed, and correctly detailed.

Administration:

• Produce correspondence and support daily operational needs of the care home.
• Provide general office administration.
• Support the Directors in the efficient running of the business.

Purchasing:

• Review purchasing agreements to ensure invoiced prices match agreed terms.
• Oversee group purchasing for capital items and consumables.
• Negotiate with suppliers for the best pricing and seek alternatives as necessary.
• Build and maintain relationships with new and existing suppliers.

Estates:

• Ensure all service agreements and certificates are current and correctly filed.
• Maintain a control sheet for upcoming service visits and obtain multiple quotes for services.
• Action any necessary works identified during service inspections.

Finance:

• Enter all purchase invoices into Sage and ensure prices charged match agreed terms.
• Confirm purchase orders and appropriate authorisations are in place.
• Chase credits due and prevent invoice duplications.
• Regularly download invoices from online supplier portals.
• Communicate payment schedules to the Finance Director.

Compliance & Regulation:

• Ensure all activities comply with relevant regulations and standards.

Qualifications:

• Proven experience in a similar role, preferably within a care home or healthcare setting.
• Strong organisational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency with Sage or similar accounting software.
• Familiarity with HR processes and compliance requirements.
• Ability to manage social media platforms effectively.

If you are interested please apply or contact Corrie Keable on (url removed)