Corporate BMS Document Controller

CORPORATE SENIOR BMS DOCUMENT CONTROLLER

Our client, a Major Oil and Gas Operator is seeking an experienced Corporate BMS Document Controller. This is a permanent position and is based in London. They are looking for someone who has worked extensively with process driven systems, BMS, corporate background (rather than exclusively project experience).

Purpose of Role:

Ensures efficient execution of system administration and document management, in line with internal and external requirements, company objectives and agreed targets.

Areas of Accountability, Responsibility and Competence:

BUSINESS MANAGEMENT SYSTEM (BMS)

Oversee the Processes and documents life cycle on the Business Management Systems, from issuance to archiving, ensuring compliance with company standards and regulatory requirements.

Work with business and process owners to create, update and maintain business processes.

Manage the document numbering system and allocate unique document numbers, using agreed BMS document convention.

Conduct in-depth audits of the BMS, proactively identifying and rectifying quality deficits, errors, and discrepancies, including the management of document ownership.

Monitor BMS process and document reviews for completion and ensure for review and overdue notifications are issued.

Provide business process management mapping advice

Serve as the go-to expert for all BMS-related inquiries, offering guidance and support to ensure efficient use of the management system.

Regularly meet with document owners and other stakeholders to monitor document progress.

GOVERNANCE & REPORTING

Ensure BMS documents and processes are not only current but also readily accessible to client personnel.

Maintain comprehensive and up-to-date document metadata to support efficient document control processes.

Execute stringent quality control measures on BMS processes and documents, aligning them with predefined templates and standards.

Evaluate and update document control procedures and instructions, ensuring they are effective and adhere to best practices.

Generate detailed reports on document status relative to KPIs, providing actionable insights for continuous improvement.

SYSTEM & TRAINING

Act as the subject matter expert (SME) for the BMS systems, leading training sessions and offering support to enhance user competency and system utilization.

Provide guidance and support on Business Process Management mapping

Critical Skills:

Familiarity with the BMS: Understanding how the Business Management System (BMS) ensures safe operations and manages risk.

Experience with Business Process Management systems: Aris, or similar.

Knowledge of BMS Documentation: Awareness of BMS documentation hierarchy and governance

Independent and Collaborative: Ability to work independently while contributing effectively to a team

Strong Communication Skills: Collaborates seamlessly with colleagues at all organizational levels

Detail-Oriented: Maintains accuracy and organizational excellence