Document Control Manager

DOCUMENT CONTROL MANAGER

Location: East London

About us

Ferrovial Construction is the engineering and construction arm of the Ferrovial Group. It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees, and a presence across 15 countries with over 60 years experience. It is a Spanish multinational company operating through 4 divisions; Airports, Highways, Construction and Building subsidiaries. Ferrovial are committed to developing sustainable and innovative solutions, with the aim to create value for society, and for clients, investors and employees. Ferrovial Construction Ltd UK have 7 major Infrastructure projects across the UK; HS2 Enabling works, HS2 Main Works, Silvertown Tunnel (STT), Heathrow (H7), Thames Tideway (TTT), Northern Line Extension (NLE) and Farringdon Station.

Scope and Scale of the role

• They will setup the project EDMS and CDE with the support of the Quality Manager and Digital Construction department representative. They will create Workflows, Digitise form and submittal processes aligned d with the project requirement, meet the Client representative to achieve correct system setup and communication flows.
• They can setup and manage Commercial Systems and field Systems
• They will control and track the information in the project Common Data Environment (CDE) and Electronic Document Management System (EDMS), to ensure information is correctly managed, distributed (downstream and upstream) between the client systems and the project s.
• They will review document formats and QA Checks as per project requirements, download, upload, archive and distribute the information and manage them accordingly.
• They maintain the necessary trackers and reporting to the project team.They have Document Controller(s) reporting to them
• Support and lead Quality related question in Tenders and Pre-Qualification when required. Support Innovation initiatives, raise new opportunities and lead when required.

Job Responsibilities:

• Responsible to setup the EDMS and CDE system in the project
• Correctly setup digitise forms, Workflows and submittal processes embracing the project CDE
• Comply with project requirement and ISO19650 requirement when these are applicable to the project
• Prepare projects or the organisational Document Control procedures and deliver trainings
• Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams in a timely, accurate and efficient manner.
• EDMS support for projects and departments. QA document checking.
• Manage the administration of EDMS (Workflows, access rights, distributions, etc.)
• Assist in preparing and managing documentation internally/by subcontractor.Train project personnel in using the system and document control procedures.
• Asset Integration (NOT ESSENTIAL):
  • Coordinating the compilation of assets registers and H&S Files.
  • Registering key assets to Asset management system (e.g. Maximo, Sales Force, Excel, or others) and running required reports for PM to raise visibility of assets delivered/ installed and scheduled/ planned for delivery.
  • Liaison and coordination with site team for production of handover asset information documentation.

Qualifications

• Evidence of applicable system admin courses completed of: Asite and SharePoint

Experience:

• Substantial experience in Document Control duties
• Experience in multiple handovers and design submissions successfully.
• Experience of managing / mentoring / supporting the development of 1 or more document controller (or similar role). Understanding of ISO19650

Knowledge/Ability

• Advance knowledge of Word, Power Point and Excel, and PDF professional
• They can use Asite, Dalux, ProjectWise, Autodesk Construction Cloud, Procore and/or other project required systems, AND good knowledge of SharePoint and the overall MS Office applications: MS Forms, Power Automate, etc.
• Ability to manage time and several tasks, and prioritise correctly
• Ability to spot errors in documents, such as formatting errors, typos, or similar. Ability to be able to understand drawings

Skills/Behaviours

• Motivated to learn and add value to the team, the role and the apprenticeship programme. Inquisitive mind, seeking for new improved ways of working
• Enjoys working under pressure to meet deadlines, Proactive approach to working and learning
• Analytical and critical thinker, Excellent record keeping and Attention to detail
• Good communication skills verbal and written. Will to managing and teach / develop their team

Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

Ferrovial embraces diversity and inclusion and we see the value in providing equal opportunities to all employees. We are committed to building an inclusive team from a variety of different backgrounds, perspectives and skills.