Facilities & Procurement Assistant

We are assisting a leading global organisation with the recruitment for a Facilities and Purchasing Assistant to join the business.

This is an office-based role Monday Friday.

Reporting into the Head of Facilities and Procurement, the role will work as part of a busy and growing team. The main focus of the role will be to provide the business with all facilities / property maintenance support, in addition to procurement administration.

This role would be ideal for candidates with a grounding within facilities and/or procurement experience and who are looking to gain experience and progress their career longer term into a facilities manager position. Key duties and responsibilities will include;

• Responsible for managing all areas of facilities, including maintenance, liaison with contractors, archiving management, reception, Health & Safety, post room and procurement (90% Facilities / 10% Procurement)
• Manage the facilities management mailbox.
• Carry out minor building maintenance with the aim of maintaining a safe and operational environment.
• Carry out portable appliance testing (PAT Testing).
• Responsibility for minor electrical, plumbing and carpentry works, liaison with approved contractors to provide support with staff requests, painting, decorating and repairs.
• To be a point of contact for building contractors coming to site in response to breakdowns and planned maintenance visits.
• Deal with ad hoc cleaning requirements as required and liaising with cleaning contractors etc.
• Ensure the smooth running of archive storage facilities
• Arranging couriers for the business
• Collect, sort and deliver all incoming mail, internal mail, newspapers and magazines promptly each working day.
• Frank and dispatch out-going mail, including collect sort and deliver other deliveries.
• Deliver stationery and other items as and when required, check and restock copier paper each working day.
• Adding purchasing requests on the systems and managing PO requests
• Raise general product requests in line with department requirements.
• Ordering stationary and other office equipment
• Liaising, ordering and negotiation with suppliers
• Procurement administration and supporting the senior members in the team
• Dealing with queries from the business on purchasing requests

For this role it is essential that candidates have proven experience within facilities administration and hold basic Health & Safety knowledge (Ideally NEBOSH although not essential). Candidates will need to be familiar with franking post and ideally have some PAT Testing coordination experience.

Candidates will need to hold strong communication skills, be friendly, helpful and be able to use their own initiative.

This is an excellent role for candidates who are looking for a career within facilities management and/or procurement and they will be supported with gaining the NEBOSH qualification.

Working for a market leader and as part of a busy and friendly team, you will be offered a fantastic benefit package and working conditions, including 28 days holiday plus stats, enhanced pensions scheme, private healthcare, life assurance and many more.

This is an immediate need, so candidates will ideally be on short notice, although 1 month will be considered for the preferred candidate.

For more information, please apply online and a consultant from Cameron James will be in touch.