Office Administrator

Company Description

M. Gaze & Co. Ltd. is a waste management company located in Thurlton. We offer a complete waste management package to the public, business, and industry, ensuring all areas of waste are recycled and processed at our onsite facility. Our tailored services, including a fleet of specialized in-house vehicles, cater to a wide range of needs while prioritizing environmental sustainability and recycling initiatives.

Role Description

This is a full-time on-site role for an Office Administrator at M. Gaze & Co. Ltd. The Office Administrator will be responsible for providing administrative assistance, managing office equipment, communicating effectively with internal and external stakeholders, and delivering high-quality customer service on a daily basis. Training will be provided for all elements of the job description.

Job tasks/responsibilities:

·        Using our waste recording and invoicing system to sign off jobs following completion, including checking prices, charging hours and checking all the information is correct so that waste transfer notes and invoices can be sent to our customers.

·        Entering bought ledger onto our accounting software (sage 50 accounts)

·        Checking supplier statements monthly to ensure that all bought ledger has been entered into the supplier account.

·        Issuing proforma invoices and credit notes.

·        Maintain and create future versions of the excel work diary for booking in daily work.

·        Assisting with sales – calling customers and arranging repeat work, generating case studies on work carried out for our social media platforms, creating posts for linkedin).

·        Answering the phones within the transport office to supply quotations, deal with queries and book in jobs.

·        General Admin – scanning in paperwork, ensuring time sheets and holiday forms are stocked up for staff, filing, and further office duties as required).

·        Providing support to the managers within the office as and when required.

Qualifications

• Experience with working on computers and Microsoft office/excel and outlook is required.
• Strong communication and customer service abilities
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite
• Prior experience in a similar role is preferred
• Attention to detail and ability to multitask