College Admin & Receptionist (post-16 college)

Job Title: Contract College Admin Assistant & Receptionist

Location: Post 16 College, London Borough of Greenwich

Job Type: Contract, Monday to Friday

Hourly rate: £11 - £15 per hour (depending on experience)

Outstanding Post-16 College located in the London Borough of Greenwich is recruiting an Admin Assistant & Receptionist to start immediately.

The successful College Receptionist & Admin Assistant will be responsible for providing comprehensive administrative support and front-desk services in this college. The ideal College Receptionist & Admin Assistant will have exceptional organisational skills, a keen eye for detail, and the ability to manage multiple tasks in a fast-paced environment. This role requires excellent telephone etiquette and proficiency in maintaining data storage systems.

You must have an Enhanced DBS or able to pay for a new one quickly and live I commutable distance to the London Borough of Greenwich.

• Reception Duties:
  • Experience in a similar post within education
  • Greet and assist visitors, staff, and students in a professional manner.
  • Answer and direct phone calls using proper telephone etiquette.
  • Manage the reception area, ensuring it is tidy and presentable at all times.
• Administrative Support:
  • Perform general administrative tasks such as data entry, filing, photocopying, and scanning documents.
  • Assist in maintaining student records and other important data in storage systems.
  • Prepare and distribute correspondence, memos, and reports as required.
  • Schedule and coordinate meetings, appointments, and events.
• Data Management:
  • Ensure data is accurately entered, updated, and maintained in the college's database.
  • Assist in the organization and storage of physical and digital files.
  • Handle sensitive information with confidentiality and integrity.
• Communication:
  • Handle incoming and outgoing mail and deliveries.
  • Communicate effectively with staff, students, parents, and external partners.
  • Provide information and respond to inquiries in a timely manner.
• Support Services:
  • Assist in the preparation of materials for meetings and presentations.
  • Support the administrative team with various projects and tasks.
  • Assist in maintaining office supplies and inventory.

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