Office Manager

Salary: £30k

You take great pride in the physical space around you and are passionate about creating and maintaining a happy and harmonious office where people are supported and enabled to do their job.

You get bored in mundane, every day’s the same, working environments and thrive in fast-paced offices with multiple tasks to juggle.

You’re local to Marlow, willing and able to work from a town centre office five days a week during office hours (9am - 5:30pm) with the flexibility to start early or finish late when required (i.e. to prepare for and/or clear up after meetings).

You’re looking for a role where you can make an immediate impact on those around you and see the benefit of your work from day one.

Then you might be interested in the Office Manager position that BWP are looking to recruit…

What is BWP and why should I work for the agency?  

Our integrated marketing and PR campaigns supports the growth of brands like Trafford Centre, Gravity, Livingston Designer Outlet, Kärcher and IKEA. 

All our employees enjoy the standard benefits you’d expect - a competitive salary (in this case £30k); 25 days paid holiday plus bank holidays and an extra day for your birthday; and a pension scheme. Plus, we also offer:  

• Company bonus scheme (discretionary) – if BWP does well, so do you.  
• A culture of appreciation, reward, and recognition with monthly and quarterly awards and celebrations.  
• Company wellbeing programme including a free counselling service as needed. 
• A busy social calendar with regular company socials 

What will the Office Manager at BWP do?

As an integral part of the agency, you’ll be responsible for ensuring the office is welcoming for our visitors and a great space for our staff to work and thrive.

Whilst there’ll be some regular daily/weekly/monthly tasks you’ll be getting stuck into, in truth, no two days will be the same as needs and priorities change regularly.

You’ll be delivering vital services which will enable your colleagues to deliver great work for our clients. This will involve:

1. Making sure the office is clean, tidy and presentable at all times

• Ensuring the cleaning rota is adhered to and assisting with cleaning where necessary.
• Ensuring meetings rooms are set up for meetings (with catering as required) and tidying up after meetings.
• Being the main point of contact for suppliers and tradespeople and liaising with them when issues are raised.

2. Providing administrative support to the business

• Manning the main office phone line and general email address.
• Ensuring visitors and guests are greeted warmly and have their car parking allocated and validated.
• General maintenance of office equipment and company property.
• Ensuring office supplies are well stocked.
• Researching and booking travel, accommodation and restaurants.
• Printing, scanning and shredding.

3. Supporting with recruitment and staff onboarding activities. From uploading job ads to reviewing CVs to sending offer letters, you’ll manage it all. Then ensuring everything is in place for the new starter’s first day.

4. Supporting the Traffic and Resource Manager. Assisting with the scheduling of creative and strategic resource and ensuring they have everything needed to deliver the work as scheduled.

Please note that, given the nature of the Office Manager’s responsibilities, this is a primarily office-based role. Whilst you will have the potential to work from home on a Tuesday and Friday; if there are any meetings taking place in the office on these days, or your workload requires you to be on-site to complete your tasks, you will be expected to work in the office along with other operational members of the BWP team.

What do I need to showcase in my CV to stand out? 

For this role, we’re more interested in how well you can do the job than how long you’ve been doing it.

We’re looking for someone who:

• Has a genuine and demonstrable interest in running an efficient office.
• Has experience working in a fast-paced office environment in an administrative role.
• Can multitask, prioritise and work well under pressure.
• Is accurate and detail oriented, ensuring work is to the expected standards, even when you’re juggling a long to do list.
• Is organised, proactive and productive; able to work on your own initiative and identify the areas you can make the biggest impact.
• Isn’t afraid to say what you think and challenge internal processes. Brings fresh ways of thinking about creating a happy and productive office environment (embodying our value Brave).
• Wholeheartedly loves what you do and who you do it with and for. Is enthusiastic about creating an environment where colleagues thrive (embodying our value Passionate).
• Strives to make a positive impact on colleagues, job candidates, suppliers and the wider community (embodying our value Impactful).
• Is fun, friendly and driven to use your heart as well as your head (embodying our value Human).
• Can be office-based in Marlow up to five days a week and has the flexibility for this to involve some work outside of the standard 9-5:30 working hours as required by the business.

Next steps

If this sounds like the role for you and you tick our ideal candidate boxes, we welcome your application.

If we agree you could be the newest member of the team, we’ll be in touch to invite you to a Teams interview with the PA to our CEO. Nail that interview and you’ll be invited into the office to meet a few more of the team you’ll be working alongside. Wow them, and the job’s yours.

Please note, we’re aiming to appoint the right candidate to start as soon as possible; therefore, applications will be considered as they are received. We typically respond to all applicants within two weeks of applying.