Invoicing Administrator

Do you have experience of working within Accounts/Invoicing with excellent attention to detail? If so, I have a fantastic opportunity with my Halifax-based client who are looking for an Invoicing Administrator. This is a full-time office-based position working 8.30am to 5pm with a 4pm finish on Fridays.

Main duties and responsibilities:

• Costing job sheets, materials to agreed client rates and margins
• Invoicing designated clients to set timescales, (e.g. daily, weekly, monthly)
• Ensure all sub-contractor invoices, are checked with reference to company guidelines, PO system and entered onto job costing system
• Ensure all invoices are received from bona-fide sub-contractors, are correctly calculated (including VAT & CIS) and sufficiently detailed
• Querying job sheets / materials prices directly with the sub-contractor
• Follow up disputed invoices with sub-contractors and ensure disputes are resolved
• Data entry of job details/descriptions and also invoicing notes
• Collation of invoices and job sheets ready for posting
• During periods of staff absence ensure that customer service levels are maintained and clients work is efficiently processed, costed and invoiced
• Where appropriate you will work closely with the Account Manager's and Helpdesk Teams to ensure that all customers are receiving excellent service, including (but not limited to): Early resolution of any / all queries
• To take responsibility for, and a proactive approach to resolving customer issues and escalating as appropriate to the Invoicing Team Supervisor/ Finance Manager and the Finance & HR Director and/or the relevant Account Manager
• To ensure Dept targets and Team performance measures are met in conjunction with the Invoicing Team Supervisor / Finance Manager
• To be available and to attend Client meetings both internal and external
• Answering incoming calls
• General office duties

The ideal candidate will have:

• Experience of Job Costing/ Invoicing Systems
• Ability to effectively manage your workload to ensure excellent customer service is delivered at all times
• Intermediate Excel spread sheets knowledge.
• Proven ability to take the lead dealing with all aspects of client and subcontractor queries using actions in line with company policy / escalation process
• Ability to delegate effectively where appropriate
• Communicate effectively to both senior management and team members
• Ability to propose positive change effectively within the team

Company Benefits

• 21 days holiday plus stats (plus annual buyback scheme)
• Monthly bonus scheme
• Life Assurance
• Medical expenses and health support through medicash platform
• Cycle to work scheme
• Gym membership discount
• Free parking
• Childcare Vouchers
• Retail discount

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.