People Systems and Data Manager

People Systems and Data Manager

Reports to: Head of People Operations

Direct reports: People System Officer

Location: Currently operating hybrid working in our West London Office

Contract: Permanent

Pattern: Full Time (standard hours 9am - 5.30pm

Closing date: 01/11/2024 at 10am

1 st round interviews (virtual): 08/11/2024 and 11/11/2024

2 nd round interviews (in person): 13/11/2024

Salary: £50,000 to £58,000 (depending on experience)

About the role:

We are looking for a People Systems and Data Manager to lead the ongoing development and integration of various People Systems and Data to ensure the meet Ark's needs. This role involves providing both strategic and operational People data analytics, reporting, and insights to support our Central office and Schools. You will also play a key role in training, inspiring, and supporting colleagues in the effective collection, collation, and use of data to benefit all stakeholders. The People Systems & Data Manager will play a crucial role in the People team by overseeing the delivery of high-quality People systems.

The People Services Manager will work collaboratively with others in the People Directorate:

• Head of People Operations: building a strong People Operations service and supporting associated projects
• People Services Manager: building a strong relationship to ensure that People systems are utilised fully to improve employee experience, efficiency, and drive improvements in People processes
• Reward and Governance Manager: build and maintain a strong relationship that builds quality, accuracy and efficiency into processes, payroll, data, and HR transactions
• Ark Central People Business Partnering Team: ensure that effective partnerships deliver on central initiatives and work collaboratively on process improvement and policy
• Recruitment & Talent and the Ark Learning Institute: ensure that there are smooth onboarding journeys for successful candidates and that safer recruitment learning and other key areas are well managed in practice

This is an exciting opportunity to join the People Operations Team at Ark Central as we start to review our People Systems and ways of working to improve the employee experience of the people services we deliver.

Key Responsibilities:

• Responsible for People management information and reporting throughout the network
• Managing and improving the People data, its quality and integrity throughout the network
• Work with other HR staff in each of the 39 schools to ensure the accuracy of People data as needed
• Line manage and support the People System Officer, guiding their development and ensuring effective collaboration
• Responsible for Central People systems and their integration into the wider central and school systems and network
• Automation and ongoing improvement of People operational processes
• Management of People systems projects

Key Requirements:

• Right to work in the UK
• Extensive experience using HR systems, including automation of processes and procedures
• Experience of managing large data sets in a large, complex organisation; knowledge of the education sector would be an advantage
• Excellent Excel skills and PowerBI/Tableau experience
• Excellent communication skills with the ability to develop strong working relationships with internal and external stakeholders
• Experience of managing and developing direct reports
• Knowledge and understanding of Data Protection and Freedom of Information requests
• Detail orientated and highly organised
• Able to present complex data clearly
• Pro-active and solution orientated in their approach

About Ark

We're an international charity, transforming lives through education. We exist to give every young person, regardless of their background, a great education and real choices in life. In the UK, we're a network of 39 schools, educating around 30,000 pupils in areas where we can make the biggest difference and we're recognised as one of the highest achieving academy groups in the country. We want to change the lives of children everywhere, not just in our own schools. So, we create and incubate Ventures designed not only to help pupils in Ark schools, but also to improve education systems.

You'll be joining a group of like-minded, ambitious individuals who work collaboratively and are all committed to our core mission, that every child has the potential to succeed. Having just celebrated our 20 th anniversary, we are shaping our goals for the next 20 and there has never been a more exciting time to join us.

Benefits:

• Our hybrid working model aims to offer the best of both worlds, striking the right balance between in-person collaboration and remote working. You will work a minimum of two days per week in our state-of-the-art office in West London allowing you to connect with colleagues, with the flexibility to work remotely, or in the office over the remaining days
• In addition to our current hybrid working arrangements, employees can request to work fully remotely for up to 10 working days a year, whether this be in the UK or abroad
• Our flexitime policy allows you to work your hours around our core hours of 10.00 - 16.00, helping you prioritise your work-life balance and personal commitments
• 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years' service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays
• Full office closure between Christmas and New Year
• Regular social events, monthly free breakfast, and daily fruit
• As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to. Depending on your role you may also be entitled to LGPS which is a defined benefit scheme where you contribute a percentage based on how much you earn (as do we) in exchange for a guaranteed amount in your pension pot every year
• Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform
• Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests

How to Apply:

Apply with a CV and cover letter on our online recruitment portal. Applications to be submitted by Friday 1 st November 2024 at 10am but please note: we will be reviewing applications on an on-going basis and this advert may close earlier than advertised depending on the level of response.

This ATS application form should take no longer 20 minutes to complete. At any time, you can pause, save, and log back in. If you have any difficulty with meeting the deadline for application, please contact

Interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants.

Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend upon the nature of the offence(s) and when they occurred. To read more about Ark's safer recruitment process, please click this link .

We aim to build a diverse and inclusive organisation where everyone - staff and students - can do their best work and achieve their full potential. We want to reflect and represent diverse perspectives across our organisation because we know that doing so will make us stronger and more effective. To know more about Ark's diversity and inclusion commitments, please click on this link.