Executive Assistant - Part time

Job Title: Executive Assistant

Employment Type: Part-Time (2-3 days/week)

Location: Bradley Stoke, Bristol

Important: To qualify for this job, you must be local to Bristol and have ideally already held an executive/personal assistant type role previously. We will only consider applicants who also send a personalised email to lewis@freightappointments.com naming both directors, stating why you'd be a great fit for the job, and telling us what your favourite genre of music is.

Summary

We're a five year old, 20-person recruitment company in Bradley Stoke. We have big plans to double in size over the next few years, and we're looking for someone who will be a trusted 'right-hand man/woman' who can react quickly to on-the-spot requests. We have a fun office environment and excellent coffee...very important.

We need a proactive and highly organized Executive Assistant to support the two directors on a part-time basis (likely two or three days a week initially). Candidates must be switched on, energetic, and be able to fit in with a team of high energy and passionate recruiters. Clear communication is absolutely essential!

You'll be ready to do anything from expense reports to booking ski trips and office socials, to setting up new employees login details to various applications and checking our CRM for data gaps.

Key Responsibilities

• Manage and organize executive calendars, appointments, and meetings
• Handle email correspondence, prioritize tasks, and follow up as needed
• Prepare reports, presentations, and meeting materials
• Coordinate travel arrangements, including flights, accommodations, and itineraries
• Conduct research and compile data for meetings and projects
• Assist with event planning and special projects as required
• Provide administrative support both remotely and in the office
• Liaise with internal teams and external stakeholders on behalf of executives

Qualifications

• Proven experience as an Executive Assistant or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant tools
• Ability to work independently and manage multiple priorities
• Discretion and confidentiality are essential

Schedule: 2-3 days per week, with flexibility to adapt to changing needs.